Proposal Manager

Northern Virginia, VA
Full Time
Experienced
Proposal Manager

Prometheus Federal Services (PFS), a trusted partner to federal health and social services, has an opening for a dynamic Proposal Manager to assist Senior Management to help grow the company to the next level.
The Proposal Manager is responsible for leading, managing, and supporting the proposal development lifecycle. The proposals are for Federal government pursuits across multiple markets, but focused primarily in the Department of Veterans Affairs (VA). Proposals may vary in size from small to large, and execution may require a variety of solutions. The Proposal Manager is responsible for creating and administering proposal processes, ensuring compliance, providing guidance and assistance to authors, administering proposal related resources, preparing proposal related reports, etc. Tasks managed include Requests for Proposal (RFP) Analysis, Kick-Off Meetings, Status Calls, Proposal Development, Proposal Writing, Proposal Reviews, Proposal Production, etc. The Proposal Manager may also be called upon to assist in the preparation of responses to Requests for Information and other marketing assignments.  The Proposal Manager plays a critical role in the development of 100% compliant, compelling, and winning proposals. They will leverage their thorough understanding of and excellence in the activities of the entire proposal process from pre-RFP through customer award debriefs.
The Proposal Manager is also responsible for supporting the Growth Team in broader business development activities, including managing day-to-day contract vehicle Project Management Office (PMO) activities, partner management, database management, survey development, research, developing and maintaining templates, tools and processes, etc.

Essential Duties and Responsibilities
  • Manage the full life cycle of RFP analysis, response development, writing, and submission
  • Manage and/or write the technical proposal sections, RFI responses, white papers, resumes, past performance citations, or other proposal narratives in response to solicitations
  • Interpret RFP requirements for compliance mapping
  • Develop proposal templates, outlines, compliance matrices, resource assignments, and related checklists
  • Develop and manage the proposal schedule, and report on progress
  • Research, organize, and document solutions and content
  • Research and help collect/develop re-usable material for individual authors
  • Edit and format documents and manage proposal document production
  • Coordinate, prepare for, participate in, and document (e.g., notes, action items) proposal meetings and reviews
  • Ensure submissions are accurate, complete, and compliant with RFP requirements and editorial specifications, as well as corporate quality and branding standards
  • Participate in upkeep of business development reference materials (e.g., past performance, resumes, proposal content, graphics)
  • Participate in day-to-day PMO management, including partner management, database management, and survey development
Minimum Qualifications
  • Bachelor’s degree required
  • Minimum of five (5) years of experience in the development of government proposals
  • Ability to structure and draft content for technical responses to RFIs and RFPs
  • Knowledge of RFP life cycle management and federal procurement regulations (FAR)
  • Proven organization and facilitation abilities
  • Very strong verbal and written skills – clear, concise, and complete
  • Proven ability to successfully communicate company proposal objectives and key characteristics to management and teammates, in writing and oral presentations
  • Proven ability to work with Subject Matter Experts to understand and document technical and management approaches
  • Excellent people skills - able to work with teams of varying sizes, technical abilities, and levels of authority with both internal corporate staff and teammates
  • Advanced ability to manage the RFP/RFI process and the contributing team members
  • Skilled in analyzing RFPs and preparing outlines, schedules, and proposal templates
  • Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize
  • Excellent multi-tasking abilities – able to handle multiple projects simultaneously
  • Strong analytical skills with solid administrative experience
  • Ability to understand and verify compliance
  • Skilled in proposal management, coordination, and production
  • Skilled in desktop publishing and formatting
  • Knowledgeable in Microsoft Office Suite including Word, Excel, PowerPoint, and other database applications
  • Authorized to work in the U.S. indefinitely without sponsorship

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

This position may be subject to client or government vaccination and masking guidance, policy or requirements as may be changed from time to time.

Work location is flexible if approved by the company except that position may not be performed remotely from Colorado.

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*