Business Operations Coordinator

Fairfax, VA
Full Time
Entry Level

Position Summary

Prometheus Federal Services (PFS) is a trusted partner to federal health agencies. We are seeking a Business Operational Coordinator who is highly organized, proactive, and detail-oriented to support daily business operations and executive priorities. This is integral to ensuring the smooth functioning of the office environment, coordinating logistics, and executing key initiatives. The ideal candidate is resourceful, adaptable, and thrives in a fast-paced, dynamic setting while maintaining a high level of professionalism.

Essential Duties and Responsibilities 

  • Coordinate day-to-day office operations to ensure an efficient and well-organized workplace
  • Manage office supplies, inventory, and restocking to maintain operational readiness
  • Support audio/visual setup and preparation for meetings, presentations, and events
  • Assist with travel arrangements, including scheduling flights, accommodations, and itineraries
  • Coordinate logistics for meetings, events, and internal/external engagements
  • Maintain organization of office systems, files, and shared resources
  • Serve as a point of contact for vendors, service providers, and facilities-related needs
  • Provide direct operational and administrative support to leaders, including ad hoc requests
  • Assist in planning and executing company events and special projects
  • Identify opportunities to improve processes and increase operational efficiency

Minimum Qualifications 

  • Bachelor's degree in Business Administration, Communications, or a related field
  • Two (2) to five (5) years of experience in operations, office coordination, or administrative support roles
  • Strong organizational and time management skills with the ability to multitask effectively
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency in Microsoft Office 365 Suite
  • Authorized to work in the U.S. without sponsorship indefinitely.
  • Ability to obtain a public trust

Compensation & Benefits

PFS offers a benefits package that may include health, dental, and vision coverage; flexible spending accounts; disability and life insurance; retirement plan; paid time off; and other programs to support employees and their families. Learn more about PFS Benefits.

PFS benefits, compensation, and bonuses are determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract and organizational requirements.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other status protected by law.

Accommodations

PFS is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application or interview process, please contact us at recruiting@pfs.us. Reasonable accommodations are available to ensure applicants with disabilities have equal access to the hiring process, in accordance with the Americans with Disabilities Act (ADA) and applicable laws.

Workplace Health, Safety, and Compliance

This position may be subject to client‑specific or government‑mandated vaccination, health, or safety requirements, which may change over time.

Texting Privacy Policy and Information:

  • Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
  • No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
  • Message frequency will vary depending on the application process.
  • Msg & data rates may apply.
  • Opt out at any time by texting "stop".
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